How to convert a Microsoft Word document to a PDF

PDFs are a handy way to view, save and distribute documents. Whilst you are likely to use a programme such as Microsoft Word to create your document, if you are planning on sending your document by email or uploading somewhere it’s always best to send it as a PDF. This ensures your document stays in the same format and the alignment does not change.

Here is how to convert a Microsoft Word document to a PDF using both a Mac and Windows.

Using a Mac

1. Open your Word document
2. Click File on the left side of the top bar
3. A drop-down menu will appear from which click Save As
4. A box will appear asking you to choose a name for your file and where you would like to save it
5. In the same box, you will see a drop-down menu next to the words File Format
6. Select PDF then click Export

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Using Windows

1. Open your Word document
2. Click File in the top left corner and then select Export
3. Click Create PDF/XPS Document
4. A box will appear in the middle of the screen. Click Create PDF/XPS
5. Select where you would like to save your PDF. Click the folder in which you would like your document to be stored and enter a name for your file
6. Click Publish

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