How to ask someone to provide a job reference

Completing an application for a job often includes a seemingly easy request – supply the names and contact details of your job referees. This is not simply a case of typing in the names and email addresses of your old bosses. It’s important to choose the right people who can recommend you for the role.

Once you have chosen your referees the next step is to ask them. Get this step right and you will make the process as easy as possible for them – and hopefully land you the job. So here is the best way to ask someone to provide a job reference.

Ask their permission 

It’s good manners to ask if someone is willing to provide you with a job reference before you put their name down. After all, if you put their name down and they subsequently receive a request they are not expecting they may ignore it or delete it assuming it’s junk mail. 

If you see the person regularly you can ask them in person otherwise you can contact them by email. Here is an example email asking someone to be a reference:

Dear [insert name]

I am emailing you because I am currently applying for a [insert position] at [insert name] and I would be grateful if you would be able to provide a reference. I believe you are the ideal person because [explain how you know this person].

Attached is a copy of my CV and the job description. The organisation will contact you by [insert method of contact] at around [insert time].

Please let me know if you are willing to provide a reference and if you need any more information.

Thank you for taking the time to read my email.

Kind regards,

Read more about who you can ask to be a referee here. 

Tell them what job you are applying for 

It’s always a good idea to inform your referee what job you are applying for. Send them a copy of the job description and the person specification so they know exactly what the prospective employer is looking for. 

Let them know what they need to do 

Will they need to write a letter? Will they be sent a form to complete? Sometimes the hiring manager will contact them directly by phone or email. Ensure you tell your referee what they will need to do. If your referee knows what to expect they will be better prepared and can allocate the appropriate time to provide a reference. 

Make sure they know about your work ethic 

Select people who know about your work ethic or can vouch for you professionally. There is no point in choosing someone who you haven’t worked with as they won’t be able to offer any insight to your prospective employer. 

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