Declining A Job Interview

After applying for a job you may reach the decision that you are actually no longer interested in the position. If you are contacted with the offer of an interview and you no longer wish to attend it is important to decline the interview professionally. 

Before declining a job interview take some time to think about whether this is the right decision. Make a list of the pros and cons of the job and the company. Think about why you are having doubts about the job. Is it the location, salary, responsibilities, benefits etc?

Common reasons for declining a job interview include:

• You have already been for an interview with the company and you don’t feel as if the company is right for you 
• Joining the company appears to be a risk i.e they have been laying off staff 
• You have been offered a different job at another company that you believe would be a better option 
• Leaving your current job would be too risky
• You don’t agree with the values of the company 
• The location of the company is not suitable

If you are unsure there is nothing stopping you from going along to the interview to find out more about the company and get a feel for the place. Plus getting interview experience is always a positive thing. 

If you do decide to turn down a job interview be sure to do so carefully. Remember, you may end up applying for the company again in the future so it’s best to leave a good impression (and avoid burning bridges). 

Firstly, you should let the company know as soon as possible ideally within 24 hours of receiving the invitation. It is best to contact the company using email or telephone to ensure the message reaches them quickly. After all, letting them know in good time means they may be able to offer an interview to other possible candidates. 

You should send an email to the hiring manager or the person who contacted you to schedule the interview. 

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Example Email 

Dear Mr Smith, 

Thank you for inviting me to attend an interview for the Marketing Assistant position. I appreciate the consideration and opportunity to learn more about [Company Name]. 

However, I would like to withdraw my application for this position. 

Thank you again for taking the time to review my application. 

Kind Regards, 

[Your Name]

There is no requirement to give a reason as to why you are turning down the invitation. Some people might prefer to keep their email short and concise. However, if you do decide to offer an explanation remember to be professional and diplomatic. 

Example Email Offering Reason

Alternative Job Interview 

Dear Mrs Jones, 

Thank you for inviting me to attend an interview for the Human Resources Officer position.

However, since making my application, I have been offered a position at an alternative company which I have accepted. 

Therefore, regretfully I have decided to decline the invitation to interview next week. 

Thank you again for taking the time to review my application. 

Kind Regards, 

[Your Name]

Changing Circumstances

Dear Miss Wilson, 

Thank you for the invitation to attend the interview for the Administrative Assistant position. However, due to changing circumstances, I would like to withdraw my application and decline the offer of an interview. 

Thank you again for taking the time to review my application. 

Kind Regards, 

[Your Name]

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