Being late for a job interview is one of those nightmare scenarios we all dread. You’ve prepared meticulously, dressed impeccably, and then – disaster strikes. Whether it’s due to an unexpected traffic jam, a delayed train, or an emergency, the key is to handle the situation professionally and calmly. Here’s a step-by-step guide on what to do if you find yourself running late for an interview.
Stay calm and assess the situation
The first step is to stay calm. Panicking will only make matters worse. Take a deep breath and assess your situation. How late are you going to be? Is it a matter of minutes, or are you facing a more significant delay?
Notify the interviewer immediately
As soon as you realize you’ll be late, contact the interviewer. This demonstrates respect for their time and professionalism on your part. Here’s how to approach it:
Call first: A phone call is more immediate and shows urgency. If you can’t reach them directly, leave a clear and concise voicemail.
Email as a backup: Follow up with an email to ensure your message gets through. This is particularly important if the office is in a high-rise building where phone signals might be spotty.
Example:
“Hello [Interviewer’s Name], this is [Your Name]. I’m currently on my way to the interview, but I’m experiencing some delays due to [reason]. I expect to be [estimated minutes] late. I apologize for any inconvenience this may cause. Please let me know if we can still meet today or if we need to reschedule. Thank you for your understanding.”
Be honest about the delay
Honesty is the best policy. Whether it’s traffic, a personal emergency, or public transportation issues, explain the reason for your tardiness briefly and truthfully. Avoid over-explaining or making excuses.
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Provide an updated ETA
Give the interviewer an estimated time of arrival. This helps them adjust their schedule accordingly and shows you’re making an effort to manage the situation.
Offer to reschedule
Offering to reschedule is a considerate gesture. It shows that you understand the value of their time and are willing to accommodate their schedule. However, be prepared to proceed with the interview if they prefer not to reschedule.
Example:
“I understand this may disrupt your schedule. If it’s more convenient for you, I’m happy to reschedule to a later time or another day that suits you.”
Arrive prepared and apologize briefly
When you do arrive, apologize briefly and sincerely. Don’t dwell on it; a simple, heartfelt apology is enough.
Example:
“I apologize again for the delay. Thank you for your understanding and for the opportunity to interview today.”
Focus on the interview
Once you’re there, shift your focus entirely to the interview. Demonstrate your qualifications and enthusiasm for the position. Show them why you’re the best candidate despite the rocky start.
Follow up with a thank-you note
After the interview, send a thank-you note reiterating your appreciation for their understanding and the opportunity to interview. This helps leave a positive impression and reinforces your interest in the position.
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